Pass Parameters to Sub Report

This guide explains how to pass values from a main report to a sub-report, using parameters.
This allows the sub-report to filter its data based on a parameter or field value from the parent report.

1. Create a Parameter in the Sub-Report

  • Open the sub-report.
  • In the Field List, right-click the Parameters section and choose Add Parameter.
  • Give the parameter a name (e.g., CategoryID) and appropriate type.
  • The Visible option should be set to No.

The configured parameter on the Sub-Report

🛑 This ensures the parameter is not visible when the sub-report runs independently.

2. Configure Parameter Binding in the Main Report

  1. In the main report, select the Sub-Report control or add the Sub-Report if you have not added it yet.

Adding the sub report with the parameter
  1. Open the context menu and choose Edit Parameter Bindings.

Opening the Parameter Binding Dialog

3. Bind the Main Report Value to the Sub-Report Parameter

  • In the Edit Parameter Bindings dialog:
    • Click the Sync button to auto-detect parameters from the sub-report.
    • A new entry will appear showing the sub-report’s parameter.

The parameter from the subreport appears
  • In the Binding column:
    • Select the field or parameter from the main report that should be passed to the sub-report.

We select the Category from the Service Call Master Report to pass on to the Sub-Report

4. Save and Preview

  • Click OK to confirm the binding.
  • Save the report.
  • Preview the report to ensure the sub-report receives and applies the value as expected.

This setup allows dynamic, context-sensitive filtering of sub-report content based on the parent report’s data or user-entered parameters.

You are able to use the parameters in a filter as well on the sub-report, see also: Using Parameters in Filters A sub-report may be of a different item type compared to the master report.

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